~ Trustworthy~ Sound work ethics~ Maintains good correspondence~ Basic knowledge of computer~ Business communication~ Self-motivated~ Pleasant disposition~ Presentable personality~ Multitasking abilities~ Organizing and Planning skills~ Initiative~ Interpersonal skills~ Tenacity. to. Job opportunities for all secretaries and administrative assistants is projected to decrease 5 percent over the next decade, except for one category. Additionally, while it is an optional post for private companies, many choose to have them an… If you are one of them, it is important for you to know the major responsibilities that a secretary has to handle. Exigences du poste – Must be bilingual, English and French. A corporate secretary has to inform the board of directors and shareholders about meetings and their agenda. Though both are two diverse fields, people often get confused between a secretary and a corporate secretary. Though the role of a secretary differs according to the company, the basic secretarial profile is generally the same in every organization. $30,000 184 $50,000 47 $70,000 15 $90,000 6 $110,000 4. She is also answerable to the shareholders if they have any doubts regarding the same. Copyright © iBuzzle & Buzzle.com, Inc. Within the private sector, employers can be found in virtually any sector because, in the UK, all public companies – those who trade on a stock exchange – are legally required have a company secretary. This website uses cookies to improve your experience. Offres d’emploi Assistance – Secrétariat | Abidjan Description de l’emploi – Calling and receiving clients, Arranging of company files and preparing of meetings, all documentations of company and foreign partners. She will also have to renew the subscriptions of various publications that the reporting authority has subscribed to. It doesn’t mean that a company secretary has to provide typical legal advices but this designation is concerned with standards of corporate governance. 24,395 Jobs. Some companies, like those in the legal and medical fields, may prefer a secretary who has taken classes specific to the industry, so he is familiar with the terminology and practices. She might also require to book dinner reservations or accommodation for the guests. Distance. An Office Secretary maintains the smooth running of an office through a variety of administrative and clerical duties. A corporate secretary has to look after the compliance of the federal and state governance laws, corporate and securities laws, and other legal compliance of the company. This is primarily due to modern technologies that can help others prepare documentation and other tasks formerly carried out by secretaries. Proofreading documents and drafting emails are other secretarial duties. These cookies will be stored in your browser only with your consent. The Company Secretary plays a pivotal role in organising the work of the board of directors. Secretaries for landscaping companies help set up work orders and are often responsible for billing and light bookkeeping as well. ~ Professionalism~ Responsible~ Organization and planning skills~ Corporate knowledge~ Legal and regulatory knowledge~ Expert in business operations~ Business communication~ Troubleshooting skills~ Foresight~ Intuitive~ Alert~ Multitasking~ Interpersonal skills~ Accounting skills~ Proactive. 681 Company Secretary jobs available on Indeed.com. Especially in small offices, the functions of a secretary may include routine clerical tasks and errands to assist others. She is also in charge of the company’s corporate governance guidelines, policies and principles. Secretaries shouldn’t dream of promotion, at least not within the company. It is the duty of the secretary to maintain the archives of documents and paperwork regarding foreign delegation visits, customer visits, inaugurations, new product launches, activities, events, etc. By becoming a company secretary you will have: In recent years, the secretarial responsibilities have undergone a vast change. of the department. The largest employers of secretaries are in the following sectors: The functions of a secretary are performed in an office setting, though secretaries also may work remotely. A secretary has to sort all the correspondence, prioritize and label it for the boss. In a doctor's office, for instance, the secretary pulls each patient's file at the time of the appointment for the nurse or doctor. A secretary has to ensure that the statutory and regulatory requirements are met. Secretaries perform basic clerical, organizational and office responsibilities for a company, department or executive. Reception. General Purpose. A corporate secretary has to maintain proper relations with the shareholders. We hope you enjoy this website. A company secretary is a senior position in a private sector company or public sector organisation. Admin Assistant 2 - Concord CA Family Services Agency. This helps to encourage applications from well-qualified individuals who are capable of thriving in the role and helping your practice succeed. Provide personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information. Company secretaries have a broad skill set – corporate law, finance, governance, strategy and corporate secretarial practice – and they advise a company's board in these key areas, providing support to the Chair, CEO and non-executive directors. A corporate secretary has to communicate with the shareholders from time to time. The directors are in turn responsible for appointing a competent and qualified company secretary. Many times, special projects like 5S or small CSR activities will be allotted to the secretary. Necessary cookies are absolutely essential for the website to function properly. Technical Job Descriptions A secretary for a landscaping company provides an important link between her company and its clients. A secretary is also regarded as an "office manager". Aristotle has rightly said, “Pleasure in the job puts perfection in the work.” Hence, whichever job you choose, do not forget to enjoy your work to the fullest. In general, a secretary projects the image of the business by offering a friendly and professional reception to people who come into the office. A secretary will have to write, edit and disseminate information through presentations, spreadsheets, letters, mails, minutes of the meetings, memos, itineraries, etc. She also maintains shareholder relations by responding to their inquiries and escalating their communication to the directors. Many times, she will have to conduct research for the reporting authority and carry out oral and written communication with staff members as well as clients on the behalf of her boss or department. Sort by: relevance - date. As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. A secretary has to schedule, organize meetings and maintain a record of the agenda, minutes and maintain a follow-up of the tasks. Company secretary Alternative titles for this job include Chartered secretary. Handling difficult situations without any assistance is one of the prime duties of a secretary. A secretary is an office administration position while a corporate secretary is a senior managerial position. $25K-$52K (Glassdoor est.) 6789 Quail Hill Pkwy, Suite 211 Irvine CA 92603. Taking minutesof annual general meetings and board meetings 5. She holds degrees in both journalism and law. This position is ideal for someone who is motivated, able to prioritize work assignments as they come in, … A course or degree in law will be an added advantage. She also screens the list of callers and relays the messages to the boss or leaves messages at his desk on the ‘While you were out cards’. Once the meeting is over, she has to file the records properly and convey the decisions of the meeting to the other employees. A secretary also undertakes the responsibility of maintaining guest relations. SAMPLE SECRETARY JOB DESCRIPTION. A company … A corporate secretary has to ensure that the management is following the statutory requirements for activities like issuing shares, governance of the subsidiary companies, dividend declaration, acquisition, merger, signing of MOU, capital expenditure or disposition of a capital asset. A secretary’s salary significantly increases from entry-level to senior-level and can further increase with training in various skills. Any cookies that may not be particularly necessary for the website to function and is used specifically to collect user personal data via analytics, ads, other embedded contents are termed as non-necessary cookies. Administrative Secretary Job Description. Keeps a tab on the available stock of office supplies, stationery, office equipment, etc. This guide will help you create a detailed and attractive posting for your open position. Secretaries are the common liaison for incoming and outgoing phone and mail correspondence. This category only includes cookies that ensures basic functionalities and security features of the website. She may also look into the governance procedure for re-election of the directors. Role of company secretary in company law commands over the smooth functioning of the administration process in a business environment of the company. At the end of each day, she has to inform the boss about the next day’s schedule. Compare salaries and apply for all the company secretary jobs in canada. 1. communication skills Being able to effectively communicate with one’s boss is vital, but in addition, a secretary can often be the first point of contact for clients, stakeholders and business partners. You can take a look at this article to see how this differs from the key responsibilities of a company director. An administrative role can sometimes be a way into a profession, particularly in the media or marketing. Company secretary Jobs in United States. He or she act as bridge of the employees and employers and maintain secrecy of the company. He/She has to make a detailed note of the proceedings of the entire meeting, including documenting the activity and the matters discussed during the meetings by writing down the minutes and maintaining a meeting attendance log. Though diverse, both the jobs require a highly responsible and skilled taskmaster. A corporate secretary provides advice on issues related to corporate governance. Secretary or Company Secretary are very valuable to their employers but in the case of clubs, the advice of the secretary is not so important. Filing. The national average salary for a Company Secretary is £64,152 in United Kingdom. In some organizations, the corporate secretary who carries out this specialist role, is also called Corporate Governance Officer. This may mean canceling or rescheduling appointments, ordering office supplies, taking notes during meetings and getting drinks for guests. Purposes Performs administrative duties for a work group, department/area, manager or director. They also must fax documents from the company to clients or customers and receive incoming faxes to pass on to the right person. A secretary who specializes in an industry, such as a medical or legal secretary, may command a much higher salary. Filter by location to see Company Secretary salaries in your area. Indeed may be compensated by these employers, helping keep Indeed free for jobseekers. Company Secretary jobs in Kolkata, West Bengal. The decreases in secretarial categories are as follows: The one category of secretary expected to have an increase in job growth is a medical secretary. Keeping yourself up to date with company law 2. Normally, the task of filing annual returns and other company documents will fall upon the company secretary. Company Secretary is called Corporate Secretary in some places and hold same position of Company Secretary. A bachelor’s degree may be required for executive secretaries. You can become a corporate secretary by getting a certificate or an Associate degree in the subject. Earlier, the role of the secretaries was limited to taking notes from their bosses, typing, etc. As it is the top qualification of company secretary in the country, the responsibility and role are very complicated and need channelized attempts to be displayed in a phased manner. She welcomes the visitors and makes them comfortable by offering refreshments. They handle office schedules, coordinate meetings and visits, organize files, answer phones and perform a huge array of other essential tasks. Where a charity is a company, the secretary has additional duties under company law and common law in his or her capacity as a company secretary, for example preparing and filing annual returns with the Companies Registration Office. The company secretary is supposed to ensure that the company is compliant at all times and in instances when it is not, he should bring up the matter to the directors immediately. She also keeps the board members informed about their legal responsibilities and obligations. These cookies do not store any personal information. Company Secretary is one of the key positions of a company and is highly responsible one. Skip to content. Displayed here are Job Ads that match your query. When the company appoints a new director, it is not only the responsibility of the corporate secretary to guide him, but also to organize special training programs for him. In addition to years of business and management experience, she has more than 20 years of experience writing for a variety of online and print publications. However, with the advent of technology in companies and offices, these duties have extended to things that were meant for the managerial staff. £70,000 Experienced. Concord, CA. When broken down by category, median annual salaries are: There were about 4 million secretaries and administrative assistants in 2016 employed in every industry. It is the duty of the secretary to manage and renew memberships to various business forums, institutes, societies, etc. Businesses of all sizes employ secretaries to help manage the front office and handle administrative matters. One of the prime duties of a secretary is to arrange for the travel and boarding requirements of the boss or staff. The main duties of the company secretary relate to Companies House reporting requirements. A corporate secretary ensures that the company meets the statutory and regulatory compliance. and makes arrangement for placing a new order. Sometimes, she will also have to assist in the compilation of the financial reports, budgets, plans, etc. Today’s top 141 Company Secretary jobs in South Africa. One can also enroll for specialization courses that train people to carry out their duties effectively. This includes directing visitors to the people they came to meet and showing new employees where to go on their first day. Someone who can administer the company well and is familiar with ensuring good corporate governance. Salary estimates are based on 27 salaries submitted anonymously to Glassdoor by Company Secretary employees. A secretary has to maintain a diary to follow the time-bound schedule of her boss and enlist his appointments accordingly. This includes board and committee meetings, annual meeting of shareholders, etc. Generally, the Cabinet makes its decisions on the basis of the ad­vice given by the secretaries. A secretary may enter the profession with only a high school diploma and computer skills. You also have the option to opt-out of these cookies. She has to prepare, publish and send the annual reports, circulars, notices and notifications about meetings to the shareholders. Preparation of annual company reports 3. She may also have to help in the compilation of the MIS report, giving details of the efficiency of the department. Arranging Meetings One of the key responsibilities of a corporate secretary is to organize and schedule meetings according to the State Corporate Laws. Coordinate with the shareholders from time to time ranks job Ads based a... Increases from entry-level to senior-level and can further increase with training in various skills and obligations budgets, plans etc... To give an accurate report of the efficiency of the employees and visitors find their way.! The lowest 10 percent earn less than $ 22,930 smoothly and on track ad­vice given by the public can. Running these cookies may have an effect on your website your next job opportunity on Workopolis the and. 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